SynoteWhen your hours change every week, keeping a calendar up to date is a chore. Copying a roster into a calendar app means opening the same form again and again: date, start, end, repeat, reminder. Synote lets you add a whole week of shifts in one message.
Add a week of shifts in one message
From that one line Synote prepares three shifts with the right start and end times and a reminder an hour before each one. You check the preview, tap Save, and they're on your calendar.
- Type, say or snap itWrite your shifts in plain words, say them out loud, or take a photo of the roster pinned up at work. A screenshot of a scheduling app works too.
- Synote fills in the detailsIt works out each date, the start and end time, and any repeat. If a detail is missing, it asks a short question instead of guessing — for example, whether “7 to 3” means 7am or 7pm.
- Review and saveNothing is saved until you tap Save. Before it saves, Synote checks the new shifts against what's already in your calendar and tells you about any clash.
Night shifts that end the next morning
Many calendar apps get overnight shifts wrong. Synote doesn't:
This becomes one shift from 10pm Saturday to 6am Sunday. Your day view shows it in the right place, and the reminder fires before you leave on Saturday evening, not on the wrong day.
Fixed, repeating and rotating schedules
- Same shifts every week: “Shift every Monday, Tuesday, Thursday and Saturday 2:30am to 9am” creates one repeating series.
- Every other week: “Weekend shift every other Saturday 8am to 4pm” repeats every two weeks, not every week.
- Rotating rosters (4 on / 4 off, 2-2-3 and other patterns): photograph the roster, or list the dates — “Shifts on Oct 6, 7, 10 and 11, 7am to 7pm” — and Synote adds each one.
Synote asks when a repeating shift should stop, so your calendar doesn't fill up with shifts for a job you left months ago.
Reminders before every shift
Add a reminder as you type (“remind me 30 minutes before”), or choose one for the whole batch after you save: 5, 10 or 30 minutes before, or a day ahead. Reminders are delivered on your iPhone even when Synote is closed.
Ask about your schedule
Instead of scrolling through weeks of shifts, just ask:
- “When do I work next?”
- “Am I free Saturday afternoon?”
- “Move Friday's shift to start at 9am.”
- “How many shifts do I have this week?”
Who uses Synote for shift work
- Nurses and healthcare workers with day, evening and night rotations.
- Retail, restaurant and hospitality staff whose roster changes every week.
- Warehouse, security and transport workers on early starts and overnights.
- Students with part-time jobs fitting shifts around classes — see the AI planner for students.
Frequently asked questions
What is the easiest way to add work shifts to my iPhone calendar?
With Synote you type your shifts in one message — for example “Work Monday, Tuesday and Friday 7am to 3:30pm” — or take a photo of the roster. Synote prepares every shift, shows you a preview and saves them when you tap Save.
Can Synote handle night shifts that go past midnight?
Yes. “Night shift Saturday 10pm to 6am” is saved as one shift that ends at 6am on Sunday, so it appears on the right days with the reminder at the right time.
Can I add a rotating shift pattern like 4 on, 4 off?
Photograph your roster or list the dates of your shifts, and Synote adds each one. Simple weekly and every-other-week patterns can be set up as a single repeating series.
Will Synote remind me before each shift?
Yes. Say it when you add them (“remind me 60 minutes before”) or pick a reminder for all of them after saving. Reminders arrive on your iPhone even when the app is closed.
Is Synote free?
Synote is free to download on the App Store and you can try the AI features for free. A Pro subscription unlocks unlimited use.